Rooms

Administrators use the ACSM manager app to create and modify meeting rooms. You will be billed monthly for the number of rooms you have, pro-rated by day.

List

To view the list of rooms, click the Rooms link in the header bar of the ACSM manager app. Click the name of any room to view the room details.

Create

To create an individual room, click the New Room button at the bottom of the rooms list. On the Create Room page, fill in the following fields:

Name

Enter a name for the new room in the Name field. The room name will be used in the URL of the room. It cannot contain slashes, and must be unique to the room.

TIP: You can use any character, including emojis, in a room name; but keep in mind that browsers and other applications will typically percent-encode characters other than letters, numbers, and a few symbols (notably safe from encoding are dash, underscore, period, and tilde) when used in a URL; using more exotic characters may result in problems for guests when copying-and-pasting room URLs.

Tag

Optionally enter a tag for the new room in the Tag field. The tag may include only letters, numbers, dashes, and underscores. Multiple rooms may share the same tag.

TIP: Use the tag to categorize rooms in the manager app; it does not affect the meeting UI.

Form Submit

Click the Create button to create the room. If no errors occur, the room will be created, and the new room’s detail page will be displayed.

Import

To create many rooms at once, use the Import Users functionality. This functionality automatically creates new rooms when rooms that don’t exist yet are included in the import CSV.

TIP: You can use the import rooms functionality to create new rooms for existing users by selecting the Add rooms to user option from the Existing users dropdown on the import form.

Update

To update a room, find the room in the rooms list, and click the room’s name to view its details. Click the Edit Room button on the room detail page to edit the room’s details. On the Edit Room page, edit the following fields:

Name

Change the room’s name by modifying the Name field. The room name will be used in the URL of the room. It cannot contain slashes, and must be unique to the room.

TIP: You can use any character, including emojis, in a room name; but keep in mind that browsers and other applications will typically percent-encode characters other than letters, numbers, and a few symbols (notably safe from encoding are dash, underscore, period, and tilde) when used in a URL; using more exotic characters may result in problems for guests when copying-and-pasting room URLs.

CAUTION: If you change the name of a room, it will change the room URL. Guests with the old room URL will not be able to join meetings using the old URL.

Tag

Change the room’s tag by modifying the Tag field. The tag may include only letters, numbers, dashes, and underscores; and multiple rooms may share the same tag.

TIP: Use the tag field to categorize rooms in the manager app; it does not affect the meeting UI.

Form Submit

Click the Update button to save your changes. If no errors occur, the room will be updated, and the room’s detail page will be displayed.

Users

To set the users that can use this room, find the room in the rooms list, and click the room’s name to view its details. Click the Edit Users button on the room detail page to edit the room’s users. On the Edit Users page, select the users to grant access to the room.

TIP: Select one user (and deselect all other users) by clicking on a user name. Select or deselect additional users by holding down the Ctrl key and clicking on a user name.

Click the Update button to save your changes.

Delete

To delete a room, find the room in the rooms list, and click the room’s name to view its details. Click the Delete Room button on the room detail page to show a confirmation page; and click the Delete button on the confirmation page to permanently delete the room.