Moderator Features

If you are the moderator of a meeting, you will have some additional ACSM features that you can use.

Starting a Meeting

No guests will be able to join a meeting until a moderator has started it.

To start a meeting as moderator, do the following:

  1. Open the URL of your private ACSM domain, or any room URL, in a web browser (for example, https://my-company.acsm.myanti.cloud/join/HelloWorld).
  2. If you see the Who Are You page, click the Login button to go to the Login page.
  3. On the Login page, enter your ACSM username and password, then click the Login button.
  4. On the Pick Name page, select the room to use for the meeting (click the default room name to select a different room), and then click the Join Room button.

This will start the meeting. Any guests with whom you had previously shared the room URL will now be able to join the meeting. Additionally, the Share Room dialog will be displayed to you, from which you can copy the room URL to use to invite other guests.

Protecting a Room

By default, once a meeting has been started, anyone can join the meeting simply by opening the room URL (for example, https://my-company.acsm.myanti.cloud/join/HelloWorld) in a web browser.

To prevent unwanted guests from joining, the moderator can protect the room with a Room Password, or turn on the Room Lobby.

Room Password

If the moderator configures a room with a room password, guests must enter this password before joining the meeting in the room.

To set up a room password, do the following:

  1. Start the meeting.
  2. Move your mouse to the bottom of the meeting window, and click the Toggle the settings button. This will open the settings window.
  3. In the Room pane of the settings window, select the Lock room option. This will open a password dialog.
  4. In the password dialog, enter a new password to use for the room in the Set Room Password field; then click the OK button.

Once you set up a room password, when a guest attempts to join a meeting, they will be prompted for this password, and will not be allowed to join unless they enter it correctly. (This password prompt will be shown to them after they configure their meeting settings on the Join Meeting page, and have clicked the Join Meeting button.)

Room Lobby

If the moderator configures the room with a room lobby, the moderator will be prompted before each guest is allowed to enter the meeting, and can either accept them into the meeting, or reject them.

To set up a room lobby, do the following:

  1. Start the meeting.
  2. Move your mouse to the bottom of the meeting window, and click the Toggle the settings button. This will open the settings window.
  3. In the Room pane of the settings window, select the Lobby option.

Once you set up a room lobby, when a guest attempts to join a meeting, they will shown an Asking to Join Meeting dialog, and will not be allowed to join until you accept them. (This dialog will be shown to them after they configure their meeting settings on the Join Meeting page, and have clicked the Join Meeting button.)

As moderator, in your meeting UI, a Lobby Users dialog will appear every time a guest attempts to join the meeting. Click the Accept button next to the guest’s name to accept them into the meeting, or the Reject button to reject them.

Customizing a Room

Moderators have some additional room settings that they can customize.

To view and customize them, do the following:

  1. Start the meeting.
  2. Move your mouse to the bottom of the meeting window, and click the Toggle the settings button. This will open the settings window.
  3. Click the Moderator pane of the settings window.

Start in Privacy Mode

If turned on, each guest’s camera video will have its peripheral areas blocked out (like a pinhole).

Join Muted

If turned on, each guest’s microphone audio will be muted by default when they join (they will be able to listen to the meeting audio, but no-one will be able to hear audio of them, unless they unmute themselves).

Join Hidden

If turned on, each guest’s camera video will be hidden by default when they join (they will be able to view the meeting video, but no-one will be able to see video of them, unless they unhide themselves).

Restrict Self-Unmute

If turned on, guests will not be able to turn on their microphone audio (they will be able to listen to the meeting audio, but no-one will be able to hear audio of them).

Restrict Self-Unhide

If turned on, guests will not be able to turn on their camera video (they will be able to view the meeting video, but no-one will be able to see video of them).

Disable Screen Sharing

If turned on, guests will not be able to share their own screens.

Disable Private Chat

If turned on, guests will not be able to chat privately to other guests.

Disable Media Sharing

If turned on, guests will not be able to share audio or video files.

Disconnect All on Exit

If turned on, when the moderator leaves the meeting, all guests also will be disconnected from the meeting.

Moderation Tools

Moderators have some special moderation tools that they can use during the meeting. These moderation tools can be accessed either in the main meeting window, or in the chat window.

In Meeting

To access the moderation tools in the main meeting window, do the following:

  1. Click on the meeting box representing a user.
  2. In the top right of the window, a set of controls will appear.
  3. Click on one of these controls to use it, or hover your mouse of the right-most control to view additional controls.

In Chat

To access the moderation tools in the chat window, do the following:

  1. Open the chat window.
  2. In the top left of the chat window, click the Toggle participants list button. This will show the list of participants.
  3. Click the Three dots button next to a participant name to view a menu of moderation tools.

Toggle Audio

Select this option to mute or unmute a guest.

Muting a guest will mute their microphone audio, and notify them you have done so. Unmuting a guest will show them an Enable Microphone dialog where they can choose to unmute themselves, or leave themselves muted.

Toggle Video

Select this option to hide or view a guest.

Hiding a guest will stop showing their camera video, and notify them you have done so. Showing a guest will show them an Enable Camera dialog where they can choose to show themselves, or leave themselves hidden.

Toggle Screen Share

Select this option to share or stop sharing a guest’s screen.

Stopping a screen share will stop the guest’s screen share in progress, and notify them you have done so. Starting a screen share will show the guest a Start Screen Share dialog, where they can choose to start sharing their screen, or decline to.

Get Geolocation

Select this option to open a guest’s location in Google Maps (the location is calculated based on the Internet access point the guest is currently using).

This option will the show the guest a Geo Location dialog where they can choose to share their location, or decline to. If they choose to share their location, your browser will open a new window or tab will with their location in Google Maps.

Ban Participant

Select this option to ban a guest from the meeting.

This option will show you a dialog where you can optionally enter a reason for banning the guest (which will be shown to them for a few seconds while they are ejected). The guest will not be able to re-join the meeting in progress (however, they will be able to join a new meeting in the same room, if you start one later).

Eject Participant

Select this option to eject a guest from the meeting.

This option will show you a dialog where you can optionally enter a reason for ejecting the guest (which will be shown to them for a few seconds while they are ejected). The guest will be able to re-join the meeting, if they so choose, using the room URL.